Describe your project; Plan Swiftly does the rest.
An engineering management plan can take weeks to produce in Word and Visio, and it's usually out of date before the first gate review. Plan Swiftly replaces that process entirely. You drag, drop and describe your project in structured terms; the app generates every view you need, automatically.
A complete plan, in a single session
01
Build it live
Put Plan Swiftly on screen in a facilitated session and work through the plan with your stakeholders. Enter phases, gate reviews, roles, activities, and deliverables as you go. By the time the session ends, you have a complete engineering management plan. And everyone in the room already understands it.
02
Lock and share
When the plan is ready, generate a secure shareable link. Stakeholders can view every visualisation without needing an account. No PDFs to open, no documents to read through. Sensitive plans can be password-protected.
03
Everyone finds what they need
Your project director sees the lifecycle. Your auditor sees gate expectations. Every team member can navigate directly to their own role: their activities, responsibilities, what they'll produce, and when. No cross-referencing required.
What you put in
You describe your project using a handful of structured concepts. No long prose or formatting. Just the information that matters.
Phases & gates
The stages of your project and the gate reviews between them. Each phase has a duration; each gate can have a specific date, an approval authority, and expected deliverable states.
e.g. Preliminary Design → Detailed Design → Integration & Test, with gate reviews at each transition
Groups & roles
The disciplines and individuals involved. Groups (Systems Engineering, Safety, Project Management) contain roles that appear throughout your RACI matrix, your organisation view, and each person's individual brief.
Activities & work packages
The specific work to be done,assigned to phases and roles, with RACI responsibilities and effort. Work packages group activities into a hierarchical scope breakdown for larger, more complex programmes.
Deliverables
The outputs of your project: documents, designs, decisions, physical items. Activities produce them; gates define what state they must reach at each checkpoint; the Roadmap shows how they depend on each other.
e.g. Safety Case, Requirements Specification, Design Report, Test Results Package
Processes
Your governance methods e.g. Quality Assurance, Risk Management, Configuration Control. Processes group related activities, assign accountability, and make your governance approach explicit and auditable.
RACI responsibilities
Every activity has roles assigned with a RACI designation: who does the work, who's accountable, and who needs to be kept across it.
Does the work
Approves the work
Provides input
Kept up to date
Each assignment can also record effort (as hours or as a percentage of the role's time) which flows directly into a project effort estimate summary for bids and planning.
What comes out
Enter your project information once and Plan Swiftly generates every view below; each one designed for a different audience or purpose, all derived from the same source.
Lifecycle
Your project on a single page. Phases scaled by duration, gates marked with their approval authorities, and governance processes running beneath. The view every stakeholder presentation starts with.
Responsibilities
A full RACI matrix across every activity and process: who's responsible, who approves, who gets consulted. The definitive, structured answer to "who does what."
Effort
An automatic resource estimate broken down by phase and role. Know what it takes to deliver the job before you commit to a schedule or a budget - derived entirely from the activities and assignments you've already entered.
Roadmap
A dependency graph showing how deliverables flow through the project: what produces what, and in what order. Your system and product integration roadmap, generated automatically from the data.
Assurance
Gate-by-gate expectations: which deliverables must reach which status at each review, and who signs them off. Built for audit trails and regulatory compliance — no separate assurance document required.
Organisation
A visual overview of your groups and roles useful for stakeholder briefings on team structure, governance arrangements, and discipline boundaries.
Role Processes
A personal brief for every team member: their activities by phase, RACI assignments, deliverables they'll produce, and process governance commitments. Share the link; they navigate straight to their page.
Work Breakdown
A hierarchical view of work packages and activities showing the full scope of the project in a structured, navigable format, ready for programme management reviews.
Workflow
Process governance made visible. How activities across your project align to your QA, risk, configuration, and other governance processes. A view built for managers and auditors alike.
Deliverables matrix
A matrix of project outputs by phase. What gets produced, when, and to what status. Useful for document management planning and for tracking deliverable progress across the lifecycle.
Change impact
Pick a deliverable that's changed and instantly see every downstream activity, process, and role affected. Make change management decisions with the full picture in front of you — not a guess that later costs more.
Planner
A kanban board for managing the project and the work. Completely customisable to your needs, and again accessible by all those that matter.
A few more things worth knowing
Built in health check
Before you share, run a health check to catch data quality issues like missing RACI assignments, orphaned deliverables, or circular dependencies before your stakeholders see them.
Starter templates
Don't start from scratch. Domain-specific templates for rail, aerospace, automotive, construction, and software give you a pre-configured project including realistic phases, roles, and gate reviews from the very first session.
PDF exports
Export any view as a branded PDF with your project logo, client logo, and theme colour. Ready to attach to a submission, append to a contract, or distribute to those who prefer paper.
Role packs
Generate a personal PDF pack for any role. Give new starts everything they need to understand their responsibilities, activities, and deliverables, in a format they can keep and reference throughout the project.